STEP 05 — RECOMMENDATIONS
Where AI creates capacity — and what to do with it
This isn't a headcount cut. It's a map of what each person is freed up from, and what they should do more of instead.
Summary
Across the 7 of 7 roles scored so far, AI is estimated to free up ~1.2 of 6.0 FTE (20%) of team capacity. The single biggest opportunity is Tom Whitfield (Recruitment Coordinator), where 60% of the role is automatable today. 3 reskilling priorities are outlined below to help the team capitalise on that freed-up time.
Not a reduction — reinvested into the higher-value work below. No one's role shrinks to a fraction of a job; the work each person does shifts.
Elevated roles
Elena Rossi — HR Compliance Specialist
AI now handles
Drafting standard contracts and policy documents.
More time for
Complex case review and policy design.
James Okafor — HR Generalist
AI now handles
Routine documentation.
More time for
Casework depth and onboarding quality.
Johan Blueberg — CPO
AI now handles
Presentations
More time for
Coaching leadership team
Marcus Webb — HR Business Partner
AI now handles
Prepping case documentation and engagement data.
More time for
Manager coaching and employee relations work that needs judgement.
Priya Patel — Talent Acquisition Partner
AI now handles
Shortlisting candidates and drafting outreach.
More time for
Passive sourcing, employer branding, and senior stakeholder relationships.
Sarah Chen — Head of HR
AI now handles
Drafting routine reports and policy first-drafts.
More time for
Workforce planning and stakeholder strategy.
Tom Whitfield — Recruitment Coordinator
AI now handles
Scheduling and candidate status updates.
More time for
Candidate experience and onboarding support — this role doesn't need to grow 1:1 with hiring volume as the team scales.
AI tools in use today
What's already adopted, versus what's automatable — the gap between the two is where the reskilling plan below should focus.
| Tool | People using it |
|---|---|
| Gemini (2 people) | Elena Rossi, James Okafor |
| Chat GPT (1 person) | Johan Blueberg |
| Claude (1 person) | Johan Blueberg |
Reskilling plan
Prompt-literate recruiting
Using AI tools confidently for sourcing and first-pass screening.
Whole team
AI-assisted documentation review
Verifying and correcting AI-drafted contracts and policy documents, not drafting from scratch.
Whole team
Judgement-first coaching
Freeing time from admin to invest in higher-value manager coaching.
Whole team